Administration
Administration that is done – not just planned.
Butler Office takes on office work for SMEs, private individuals and associations: from correspondence to receipts and invoices, through to digital filing. Structured, discreet and in such a way that you keep track at all times.
Starting point
Important, but never urgent – until it becomes urgent.
Administrative work has an unpleasant characteristic: it can be put off. The customer, the project, everyday life come first. So the pile grows – receipts that ought to be sorted, quotes that should still go out, invoices nobody has chased, a letter from the authorities that has been waiting for a reply for two weeks.
At some point this turns into a real problem: money comes in too late, the accountant needs documents that first have to be hunted down, and instead of a relaxed evening you are left with a guilty conscience.
We take this work off your hands – once, to tidy up, or regularly, so that nothing accumulates in the first place. You determine what you hand over and know at all times what has been done.
Services
Four areas in which we relieve you.
Each service can be obtained individually. Many customers start with one area and hand over more later.
Office & correspondence
We structure your everyday office life: coordinating appointments, handling post and e-mails, writing letters and notices, creating templates. We also support you with forms and letters to authorities – carefully worded and on time.
Preparing your finances
We sort and record receipts and prepare the documents so that your accountant can work with them without follow-up questions. We prepare and check quotes, invoices and payment reminders, and we keep an eye on incoming payments. That speeds up cash flow and reduces the effort for the annual accounts. We do not replace accounting, tax or legal advice – we make sure your advisers can work efficiently.
Data & digital filing
We transfer paper and scattered files into a digital filing system with a clear structure and consistent file names – in the cloud or in your existing system. We clean up and maintain customer and master data in Excel or in the CRM, so that you can rely on your figures and addresses.
Project assistance & relief
When staff are short, in intensive phases or for a specific project, we step in: we keep lists and minutes, coordinate those involved, prepare documents and keep your back free – for SMEs as well as for private individuals.
Typical use cases
When support pays off.
The annual accounts are due
Receipts are missing or unsorted. We bring the documents into a form your accountant can take over directly.
Invoices go out too late
The work is done, but invoicing is lagging behind. We take over the process from the quote to the payment reminder.
Someone is absent
Holidays, illness or a vacant position: we bridge the gap so that nothing is left undone in the office.
The pile of paper is growing at home
Insurers, authorities, contracts: we create an order in which you can find everything again, and help with letters.
Your advantage
We create order so that you can concentrate on what really matters.
You gain time for your core business, keep control of your documents and have a reliable deputy in the office. It goes without saying that we treat confidential information discreetly.
Where it makes sense, we combine administration with our IT: for example with a cleanly structured filing system in Microsoft 365 or with automated processes for recurring tasks.
- Conversation – what is weighing on you, and what would you like to hand over?
- Handover – access, documents and processes are clarified.
- Getting it done – regularly or on call, on site or digitally.
- Overview – you can see at any time what is done and what is open.
Frequently asked questions
Answered briefly.
How can Butler Office make my office organisation more efficient?
We take on the structuring of your everyday office life – from appointment management to your entire correspondence. This gives you time for your core business.
To what extent do you support the preparation of the bookkeeping?
We structure your receipt management and prepare the documents so that they can be handed over to your accountant without gaps. That saves effort for the annual accounts.
Do you also take on invoicing?
Yes. We prepare quotes and invoices, keep an eye on incoming payments and take care of payment reminders.
How do you support digital document filing?
We transfer your documents into a structured digital filing system, using cloud solutions or your existing systems, so that you can access your data securely from anywhere.
Can Butler Office also be booked at short notice?
Yes. We offer administrative support when you need it – during bottlenecks or to accompany individual projects.
What exactly does data maintenance include?
We keep customer and master data up to date and free of errors: from cleaning up address lists in Excel to the ongoing maintenance of your CRM system.
Next step
What would you like to get off your desk?
Tell us which tasks are weighing on you. We will get back to you personally, clarify the scope and make you an offer that fits your needs.